Saving Course Materials to Resources and Using Archived Courses

This Week’s Topic in Focus:  Schoology Resources and Archived Courses

Each month our Digital Learning Team will deep dive into a specific feature or tool in Schoology.  Check out what we have for you this week.

Saving Course Materials to Resources and Using Archived Courses

As we approach the end of a grading period, courses that are 1st semester and 2nd quarter only classes will be automatically archived.  This means that your course will “disappear” from your list of current courses and move into the archive list along with all of your other courses from previous grading terms.  If you intend on using the content/materials from courses that are about to be archived, you have two options to choose from.

Proactive Option

Save a copy of your course materials (in part or in whole) to your personal resources.  By saving your materials to your resources you can copy the content to one or more new courses.  Resources never get archived and can be easily modified if needed.  This option allows for you to save and import a clean copy of your course without class rosters and assignment due dates that were associated with the original course.

Video Tutorial - How to Save Your Courses to Resources

 

Reactive Option

You can allow your current courses to be automatically archived and then access that course by clicking on the “See All” option in the courses drop down menu.  To access your old courses click on the archived courses button.  From this point, you can use the gear next to a section to copy all of the content from this old course to a current course.  You can also click on the blue hyperlink text of the desired section and save the materials to your personal resources if you neglected to do this prior to the end of term date.

Accessing Archived Courses

NEVER DO THIS

A teacher should never take an old course in Archive with established due dates and student enrollments and change the date to a current grading term. A common practice at Forest Hills among some teachers is to pull courses out of archives, delete all due dates for assignments, and remove all previous students from the course.  Not only is this extremely time consuming, it also compromises the end user experience and deletes analytics data from that previous course.

Oops I did what I wasn't supposed to! How do I fix it?

   

If you would like help with getting started or digging deeper into your use of this tool please contact your building’s Digital Learning Specialist for more assistance.

Also feel free to use the comment feature to share how you are currently managing your content in Schoology from one grading term to the next.

Contributed by Kyle Mack @ProfKyleMack